From the first inquiry
to the finished gallery.
Organize clients, bookings, and invoices — and deliver your images in the right look. In English, GDPR-compliant, with servers in Germany.
Sign up for free · 14 days Pro access · no credit card · cancel anytime.
Lena Berger
Outdoor portrait on the coast · Shooting on 03/14
- Inquiry via your form Client created
- Quote accepted 390,00 €
- Contract signed digital
- Deposit paid 150,00 €
- Gallery shared Selection in progress
Sample project – client, quote, contract, and gallery are all directly connected in CreatorDesk.
Built for creative freelancers
One client, one seamless workflow
How a project works in CreatorDesk
No back-and-forth between CRM, invoicing software, and gallery provider: every step builds on the previous one – the client is already there at every stage.
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Inquiry comes in
Sarah & Tom reach out via your contact form about July 12. The client and project are created automatically, and the AI suggests a reply.
Weber Law Firm requests team photos for 12 employees. The client and project appear instantly in the CRM, and the AI drafts the reply.
Hanna Ceramics needs 40 product images for her online shop. The inquiry lands as a project in the CRM – including the briefing from the form.
CRM · Forms · AI reply draft
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Quote & Contract
The "Reportage with Film" quote is sent as a link, accepted – and the contract signed digitally.
Quote with a flat rate per person, contract including usage rights – both confirmed online.
Quote with price per motif, approval via link, contract signed digitally.
Quotes · Contracts · Digital signature
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Deposit & appointment
The deposit invoice goes out, the wedding day is added to the calendar, and reminders run via workflow.
The shoot day is in the booking calendar, and the deposit invoice goes out as an e-invoice.
Deposit and delivery date are linked to the project – you can see at any time what's still outstanding.
Invoices · Calendar · Workflows
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Gallery & selection
Photos and wedding film in one gallery. The couple marks favorites for the album and comments on individual images.
A clean, bright gallery: the team marks favorites, and retouching requests come in as comments directly on the image.
A calm grid without frills: Hanna approves motifs or comments on corrections directly on the image.
Gallery · Client selection · Comments
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Lightroom & finished images
The selection comes through as a list into Lightroom, and you upload the finished images directly into the gallery via plugin.
Selection to Lightroom, the retouched portraits replace the previews – in the same gallery.
Upload corrected images via Lightroom plugin – the gallery stays the same, so does the link.
Lightroom Plugin · Color Labels
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Delivery & Reorder
Download for the couple, prints for guests in the gallery shop – then CreatorDesk asks for a review.
ZIP download for website and press, final invoice by email – done.
Final images as a ZIP for the shop, final invoice and accounting all in one system.
Downloads · Gallery Shop · Review Reminder
Help with step 1: AI reply draft
Sarah & Tom
Subject: Inquiry Wedding 07/12
„Hi! We're getting married on July 12th – are you still available? We'd love to include video too.“
Weber Law Firm
Subject: Team photos for the website
„We need new portraits for 12 employees – is early May possible?“
Hanna Ceramics
Subject: Product photos spring collection
„I need around 40 product images for my shop – do you have time in March?“
AI reply draft
Hi Sarah & Tom, thanks so much for reaching out! July 12th is still open for me. I'd love to send you my wedding package including photo and video …
Dear Ms. Weber, thank you for your inquiry! I'm available all day on May 5th for your team. Please find my proposal for team portraits attached …
Hi Hanna, thanks for reaching out! I have time for your spring collection in week 11. I'll send you a quote with per-image pricing right away …
Sample view – you review and confirm before anything is sent.
Workflows handle the rest: a single booking generates the proposal, contract, and deposit invoice – after delivery, the review reminder goes out automatically.
Sample projects with fictional names. The pricing overview shows which steps are included in which plan.
This is what your gallery looks like for clients
Scroll through a real sample gallery – in the selection view and as a final presentation. In the gallery editor you set the cover image, color scheme, font, and image grid yourself.
- 13 cover layouts, 6 color schemes, and 3 image grids
- Separate image crops for desktop and mobile
- Client selection with color labels, comments, and Lightroom export
- Downloads, watermarks, password protection, and video
Real sample gallery – selection and final view to scroll through.
CRM, Gallery, or both
Start permanently free – with 10 clients in the CRM and 3 galleries. Upgrade only when your business grows.
CRM only
CRM
Clients, projects, quotes, invoices, and contracts – without gallery.
- Free · 10 clients, projects & pipeline
- 0 €
- Starter · 50 clients, 1 form
- 9,90 €
- Pro · Quotes, invoices, contracts, calendar
- 24,90 €
- Business · + P&L, DATEV, e-invoice, custom domain
- 39,90 €
Gallery only
Gallery
Online galleries with client selection and shop – standalone, no CRM required.
- Free · 3 galleries, 2 GB
- 0 €
- Starter · 15 galleries, 15 GB, watermark
- 4,90 €
- Pro · Unlimited, 200 GB, Lightroom plugin
- 9,90 €
- Business · 500 GB, QR guest gallery
- 19,90 €
All-in-one bundle
CRM + Gallery
CreatorDesk Pro and Galerie Studio in one subscription — the client from the CRM is already stored in the gallery.
Founder price · regular 29.90 €
Individually: 24.90 € + 9.90 € = 34.80 €
- Everything in CRM Pro
- Unlimited galleries, 200 GB, 60 min. video
- Lightroom plugin
Prices per month, cancel anytime. Accounting (EÜR, DATEV, E-Rechnung) is part of CRM Business, not Pro.
Why CreatorDesk is different
CreatorDesk was not developed by an anonymous software company.
Daria Flack
Newborn & family photographer · Business Administration (Bachelor's)
Daria professionally photographs newborns and families and knows the day-to-day studio life — combined with business management expertise.
Markus Leprich
Wedding Photographer · Software Developer
Markus photographs weddings and develops software — he knows full weekends, late-night editing sessions, and the balancing act between creativity and technology.
Data in Germany. GDPR-compliant. No US transfer.
Servers in Germany
Hosted by Hetzner, no US transfer.
GDPR & DPA
Privacy-compliant, data processing agreement included.
P&L · DATEV · E-Invoice
Accounting & ZUGFeRD for your tax advisor.
Support & UI in English
Software and help in your language.
Frequently asked questions
The most important things at a glance – find all further answers in the FAQ.
CreatorDesk is the all-in-one business software for creative freelancers: CRM with client management, quotes, invoices, contracts, accounting, online galleries, booking calendar, and a free Feed Planner — all in one place.
You choose between three options: CRM only (Free, Starter 9.90 €, Pro 24.90 € or Business 39.90 € per month), gallery only (Free or from 4.90 € per month), or both as the all-in-one package CreatorDesk Pro + Galerie Studio. The free tiers are permanently free, all paid plans can be canceled monthly.
Not at all. All plans can be canceled monthly, with no minimum commitment. After signing up, you also get a 14-day free Pro trial.
Yes. Hosted in Germany, no external tracking services without consent, and GDPR-compliant forms and contracts.
Hosted on German servers in Nuremberg, delivered via CDN and SSL/TLS-encrypted. Your images never leave the EU.
Yes, CreatorDesk is fully responsive on desktop, tablet, and smartphone and can be added to your home screen as a PWA.
From the guide
Practical knowledge for your photo business – pricing, legal, accounting, and tools.
Der digitale Shooting-Guide: So kommen deine Kund:innen vorbereitet, pünktlich und entspannt zum Shooting
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Gutscheine fürs Weihnachtsgeschäft: so verkaufst du sie richtig (Umsatzsteuer, Verjährung, Widerruf)
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See for yourself
Add your first client and send out the first gallery – then decide if CreatorDesk is right for you.
test 14 days free of charge. Can be canceled at any time.